Human Resources Assistant (Military)

Company Name:
Department of Defense
Excepted Service - Enlisted Permanent Full Time
Hawaii Army National Guard
_NATIONAL GUARD MEMBERSHIP IS REQUIRED:_ This is an excepted service position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
_LOCATION:_ Military Personnel Office (G1), Joint Forces Headquarters-Hawaii Army National Guard, Kapolei, Hawaii.
_RECRUITMENT AREA:_ Present enlisted members of the US Armed Forces within the State of Hawaii.
Submit all documents/application NLT midnight Eastern Standard Time. Military membership in the Hawaii National Guard is mandatory. Participation in direct deposit is mandatory.
The purpose of this position is to review and process procedural and routine military human resources transactions submitted to the MILPO by lower echelons.
Performs detailed regulatory and procedural review, and processes a variety of routine military human resource transactions which may include but are not limited to: accessions, promotions, transfers, boards, incentives, training, and personal recognition of enlisted and officer personnel in the National Guard.
Reviews files identified for discharge.
Receives documentation on military personnel transactions from lower echelons.
Participates in unit Soldier Readiness Processing (SRP) for those units whose service members are being mobilized to active duty.
Details of the duties and responsibilities are contained in the applicable position description (PCDN D1108000) located in the Human Resources Office.
_QUALIFICATIONS REQUIRED:_ If your resume does not include a narrative description of how you meet the GENERAL and SPECIALIZED experiences, you may lose consideration for this position. Ensure the Questionnaire is completed on the Application Manager.
_GENERAL Experience:_ Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems.
_SPECIALIZED Experience:_ Must have at least 6 months experience, education or training that provided knowledge of general office work which may include but is not limited to: answering telephones, receiving and distributing mail and maintaining records. Experience following oral or written instructions to accomplish work. Experience establishing and retrieving files and information. Experience using common computer software designed for word processing.
_MILITARY TECHNICIAN COMPATIBILITY:_ Prior to placement in this position, the selected applicant must be assigned to a valid position in the unit of employment, and be assigned to a valid position, in any unit in 42A.
a. Situations of inversion of military rank are not permitted, i.e., a military technician may not be militarily senior to his or her full-time supervisor.
b. Authorization for payment of PCS expenses will be granted only after determination is made that payment is in the best interest of the Hawaii National Guard.
c. In addition to your application, documents of last performance appraisal, past civilian performance, letter of recommendations, and or military performance may be submitted.
d. Applicants may be screened and evaluated on military attributes directly related to the compatible military position required to be assigned into, such as, but not limited to, military bearing, leadership, or ability to work with others (teamwork) in a military environment.
e. Final selection will be based upon qualifications, suitability, and available manpower resources.
f. This employer will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.
g. Eligible's on this list will be given automatic consideration for position vacancies occurring during the six months period following the close of this announcement.
h. Cost of living allowances (COLA) vary from island to island. COLA is subject to change without notice.
i. Selectee may be scheduled for formal training at the Professional Education Center (PEC) within the first six months of employment. Unless there are extenuating circumstances, failure to complete National Guard Bureau prescribed courses at PEC within the first year of employment, may be cause for reassignment to other full-time positions or termination of employment.
Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The rating you receive is based on your responses to the questionnaire and supporting documents. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.
To apply for this position, you must provide both of the following:
1. Your responses to the Qualifications Assessment Questionnaire, and
2. Your resume and any other documents specified in the Required Documents section of this job
Use the _Online Qualifications Assessment Questionnaire_ for convenience and quickest processing.
The following link provides some application tips and may be used for aiding you in building your Resume: #icc
Option A: Applying Online
Tips for using the Online Qualifications Assessment Questionnaire:
You must click the Submit My Answers button to submit your application package when you are done.
Your Online Qualifications Assessment Questionnaire is not processed - and your resume is not attached -
until you click the Submit My Answers button, even if USAJOBS says it sent your resume.
You can upload or fax supporting documents after you Submit the Online Qualifications Assessment
To receive consideration, you must complete the entire process and submit the complete application
package by 11:59 PM (EST) on the closing date --Monday, August 25, 2014.
It is your responsibility to ensure that your responses and appropriate documentation are submitted prior to
the closing date.
To make sure everything you submitted is successfully received and to verify your application is complete,
follow these steps: Log into your USAJOBS account using the following link:
. Click on "Application Status" and then select the "more information"
link for this position. The Details page will display the status of your application, the documentation received
and processed, and any correspondence the agency has sent related to this application. Please
Note: Your uploaded documents may take several hours to clear the virus scan process. Verify that all of
your documents appear on the Details page with a status of _Processed_.
You can save your work and come back later. Just click both Save and _Logout_. To return to an incomplete
application, log into your USAJOBS account and select Application Status. Choose the vacancy, and click
Update Application in the vacancy announcement. You must re-select your resume and/or other documents
from your USAJOBS account or your application will be incomplete.
If you submit more than one Qualifications Assessment Questionnaire for this position, the most recent one
Submitted is the one that is used. Therefore, it is important for you to complete it in its entirety.
To begin your Online Qualifications Questionnaire : Click the _Apply Online_ button to create a USAJOBS account or log into your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the Occupational Assessment Questionnaire.
Option B: Faxing Applications or Supporting Documents
You are encouraged to apply online. Applying online will allow you to review and track the status of your application. NOTE: If you applied online and your application is complete, do not fax the paper application (OPM Form 1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.
If you completed the occupational questionnaire online and are unable to upload supporting document(s), please follow steps 1 and 2 below:
1. To fax your documents, you must use the following cover page: , and provide the required information. The Vacancy ID is1176253.
2. Fax your documents to .
If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) onMonday, August 25, 2014 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.
To complete the occupational questionnaire and submit via fax, please follow steps 1, 2, and 3 below:
1. Click the following link to view and print the occupational questionnaireView Occupational Questionnaire.
2. Print the OPM Form 1203-FX; follow the instructions and provide your responses to the occupational questionnaire items: .
3. Fax the completed OPM Form 1203-FX, along with any supporting documents to . Your OPM Form 1203-FX will serve as a cover page for your fax transmission. Note: Do not include a fax cover sheet with the OPM Form 1203-FX. This will cause your application to not process.
For this job announcement, the following documents are required:
Current Resume
Letters of Recommendation
Latest Performance Appraisals or Military Performance
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.
The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.
Main site for new federal employees -
Flexible Spending Accounts - This Program allows you to pay for certain health and dependent care expenses with pre-tax dollars. For additional information visit:
Health Insurance - The FEHB Program offers over 100 optional plans. For additional information visit:
Leave - Most Federal employees earn both annual and sick leave. For additional information visit:
Life Insurance - The FEGLI Program offers Basic Life Insurance plus three types of optional insurance, for additional information visit:
Long Term Care Insurance - The FLTCIP provides long term care insurance for Federal employees and their parents, parents-in-law, stepparents, spouses, and adult children. For additional information visit: /
Retirement Program - Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit:
1. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
2. Please do not send/fax/courier/email any applications or resumes to the National Guard Human Resources Office. You must apply on-line or fax your application to the fax number listed in this announcement with the prescribed Cover Letter. The Human Resources Office can only process materials received through USAJOBS.

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